Privacy Notice for Employment Candidates

QatarEnergy LNG respects privacy at each stage and is committed to honoring and protecting the same. We treat personal data in accordance with applicable data protection laws and the purpose of this candidate privacy notice is to explain to you what personal data we collect, what use we bring it to and how we take care of your personal data. This notice to candidates describes our policies with regard to data privacy and our practices regarding the collection and use of personal data, as well as your privacy rights. At any stage if you have any questions or concerns about this privacy notice or specifically related to your personal data, please send your queries to us at recdataprivacy@qatarenergylng.qa

What data do we collect?
QatarEnergy LNG, may collect certain personal data directly from you or from other available sources to the extent relevant and permitted by applicable privacy law. The types of personal data that can be collected and processed during your recruitment include:

Your name, gender, address, personal number, personal email address, date of birth and other contact details.

Competencies, skills, experience and education, e.g., your CV or resume, previous employments, educational details and qualifications, third-party references.

Languages spoken, Citizenship and Nationality to enable us to check your suitability for a specific role and/or working location.

Previous employment, reference details, professional certifications and professional memberships to ensure selection of right candidate.

Online identifiers, e.g., usernames and other such information used in connection with authenticating you to our online recruitment module.

Cookies i.e., when you access our services online, our web servers automatically create records of your visit.

During the interview process, we may maintain audio/video records of the interview (in case of telephone interviews or video enabled interviews) as well as comments noted by our interviewers.

Information found from public sources as well as information related to reference checks, depending on the position you are applying for, and where necessary for the recruitment activities; and

If you have been shortlisted, we may collect additional information such as passport details, copy of government ID, expectation of compensation and remuneration details, information relating to your family members (for benefits administration), visa and work permit (in case of expatriate candidates), background check reports including educational, employment and criminal checks etc. as permitted under applicable laws. In addition, in certain cases, we may collect your bank account details, details of expenses incurred and relevant bills in order to reimburse any eligible expenses incurred by you during the interview processes.

Sensitive personal data (by which we mean either special category personal data or data relating to criminal convictions and offences) collected during the recruitment process may include:

Your health records: QatarEnergy LNG may receive information related to health such as disability status, health records in order to make any necessary accommodations during our interview process.

Accommodation for disabilities –We may receive or request for information related to health such as disability status in order to make any necessary accommodations during our interview process. QatarEnergy LNG shall process such information only based on your explicit consent.

Criminal record checks: Data relating to criminal convictions and offences may be collected as a part of background checks, as permitted under applicable laws; and

Information related to racial, ethnic origin or religious beliefs, as permitted under applicable laws to ensure employment opportunities.

There are a number of ways during the recruitment process through which we may be provided with this information – information may be provided:

• By Candidate: Directly from you (when you apply online or via email);
• By Referrals: Through referrals from your friends, family or professional contacts who work at/ with QatarEnergy LNG; or
• By Third Parties: From third parties (through recruitment agencies and background verification agencies), which may also include public sources such as professional networking platforms.

What is the purpose of processing your personal data and the legal basis for processing this data?

We process your personal data for the purposes of QatarEnergy LNG’ recruitment or resourcing activities. The legal basis for processing your personal data is that it is a legitimate business interest. Once you apply for a role with QatarEnergy LNG, you do so voluntarily and at any time, you have the right to withdraw your application. Your personal data may be used in the following ways:

To communicate with you, in context of recruitment activities in accordance with the legitimate business interests of the company: 

To obtain additional information about your suitability for the role where necessary; 

To inform you of available vacancies; 

To provide you with information relating to your application and to fulfil your requests.

To manage recruitment and resourcing activities, which includes activities related to organizational planning. In the course of recruitment activities, we may use this information, in accordance with our legitimate business interests: 

To set up and conduct interviews and assessments; 

To evaluate, select and recruit applicants; 

To contact third-party referees provided by you to evaluate your previous performance; 

In the event your profile is shortlisted, we may collect additional personal data (as mentioned in the previous section), to carry out background checks (in accordance with local law), facilitate travel for face to face interviews and to roll-out an employment offer letter.

To monitor and develop of our recruitment process – QatarEnergy LNG may use your personal data to develop and improve our recruitment processes, websites and other related services. This is in accordance with our legitimate business interests to improve the services we provide to you. Where feasible, we shall use aggregated anonymous information in the context of such development activities.

To ensure compliance w.r.t to any audit– We may process personal data as part of our audit processes and engage third-party auditors, from time to time in accordance with the legitimate business interests of the company and/or where necessary in defence or exercise of our legal rights.

To prevent fraud – We may process your personal data for the purpose of fraud prevention in pursuit of the legitimate interests of QatarEnergy LNG.

To provide new employment opportunities – If you have expressed an interest in working for us in the future, we may retain relevant documents collected during the recruitment process containing your personal data for future employment related opportunities

The personal data collected will be primarily used for internal performance management purposes. In the future, if we intend to process your personal data for a purpose other than that mentioned above, we would provide you with any other relevant information and obtain your consent where it is necessary to do so.

What security have we enabled to protect your data?

QatarEnergy LNG has implemented industry standard security measures to keep your personal data secure and confidential, including and not limited to:

Access to your personal data is limited only to QatarEnergy LNG employees strictly on a need-to-know basis, such as to respond to your inquiry or request.

We have also implemented physical, electronic, administrative, technical and procedural safeguards that comply with all applicable laws and regulations to protect your personal data from unauthorized or inappropriate access, alteration, disclosure and destruction. It is important for you to protect against unauthorized access to your password and to your computer.

Who we may share your personal data with (the recipients or categories of recipients of the personal data)

QatarEnergy LNG does not use your personal information for commercial or direct marketing purposes, nor does it sell, lease, or otherwise distribute any such information to third parties. However, we may share your personal data for the below reasons:

With third parties to carry out certain activities to help us to run our business (such IT support vendors of our platform), to carry out background checks (background verification agencies), as permitted by applicable laws, to facilitate your travel and expense (travel and immigration vendors), to facilitate on-boarding at the time of joining QatarEnergy LNG and to facilitate audits (third-party auditors);

QatarEnergy LNG has operations in a number of international and domestic locations were we share information between our affiliated companies for business and administrative purposes. Your information could be shared with our internal staff for screening and interview purposes.

Where law permits, information may be provided to others, such as regulators and law enforcement agencies; or

In case of corporate transactions such as mergers, acquisitions, reorganization, asset sales, or similar. For such instances, we may transfer or allow access to information to enable the assessment and undertaking of that transaction. If we buy or sell any business or assets, personal data may be transferred to a third party involved in the transaction.

For what period is your personal data being stored?

Your personal data will be retained for a definite period in accordance to applicable laws to enable us to contact you in future about potential employment opportunities at QatarEnergy LNG. You may choose to opt-out by writing to us at recdataprivacy@qatarenergylng.qa. Once you opt-out, QatarEnergy LNG will stop processing your personal data and delete it from our systems and hard copy documents.

What rights do you have under data privacy?

You have a right to:

Request access to your personal data and request details of the processing activities conducted by QatarEnergy LNG (All personal data that QatarEnergy LNG collects can be accessed from your profile);

Request that your personal data is rectified if it is inaccurate or incomplete (All personal data that QatarEnergy LNG collects from you can be modified by you by logging into your profile- it will automatically get updated in our internal systems);

Request erasure of your personal data in certain circumstances (In case you choose to delete your data, we have provided an option to delete your profile.  All personal data that QatarEnergy LNG stored on your behalf will be deleted from our systems, except your basic details i.e., name, D.O.B and email address which are stored for compliance requirements);

Request restriction of the processing of your personal data by QatarEnergy LNG in certain circumstances.

Object to the processing of your personal data in certain circumstances.

Receive your personal data in a structured, commonly used and machine-readable format in certain circumstances.

Lodge a complaint with the relevant supervisory authority.

Object to, and not to be subject to a decision based solely on, automated processing (including profiling), which produces legal effects or significantly affects you; or

Withdraw any consent you have provided to us at any time by contacting us.

To exercise the rights outlined above in respect of your personal data you may send a request on recdataprivacy@qatarenergylng.qa

Changes to our Privacy Policy:

This privacy policy was last updated in November 2020 and we will notify you of changes we may make to this privacy policy where required, however we would recommend that you look back at this notice from time to time to check for any updates.

How to contact us?
QatarEnergy LNG is the controller of candidate data for the purposes of GDPR. For any queries, please email to 

recdataprivacy@qatarenergylng.qa