Accounting Assistant – NFPS

Job Purpose

• Provide clerical and administrative support to Project Accounting. Monitor, check for approval, and demonstrate understanding of related processes and reliable databases.

Key Job Accountabilities - I

• Process invoices ensuring they are in accordance with respective Company agreements and meet payment terms.

• Create purchase orders in SAP for projects. Liaise with Supply and Contracts as required and coordinate for timely close out.

• Verify that monthly timesheets and invoiced charges comply with terms of underlying contracts / agreements.

• Verify that invoiced amounts are accurate, and that appropriate documentation exists.

• Verify business expense claims to ensure they are properly supported and in compliance with Company policies.

Key Job Accountabilities - II

• Monitor all incoming project invoices/ expense claims. Follow-up on late payments and respond to queries and requests for documentation.

• Coordinate with Accounts Payable for vendor creation or any payment related requests and provide updates for overdue queried invoices.

• Perform GR/IR and maintain summary to monitor purchase orders to ensure all (Service Entry Sheets (SES) are processed and purchase orders are closed out in SAP as required.

• Assist team for other miscellaneous and ad-hoc duties such as posting of accrual entries.

Qualifications

• Secondary school (12 years) formal education.

Knowledge and/or Experience - I

• 5 years’ relevant experience.
• Very good knowledge of standard computer software.
• Knowledge of some financial and budgetary processes.