Senior PA Operations Assistant

Job Purpose

• Provide administrative support for Personnel Administration activities to Company employees in accordance with Company policies, procedures and practices.

Key Job Accountabilities - I

• Prepare a variety of personnel action documents such as new hire documents, salary adjustments, promotions, allowances, requests for reimbursements and payments to ensure compliance with Company policies and procedures. 

• Calculate and process employees’ initial and recurrent payments as well as final settlements.  Liaison with individual employees, departments and Payroll as required.  Coordinates with the HR Employee Engagement Team to facilitate smooth on boarding and off boarding processes.

• Receive requests from employees for expenses and other payments and reviews request against policy and confirms whether request will be processed or returns to applicant if request falls outside policy.

• Ensure the timely review and process of expenses workflows and prepares final settlement calculations.

Key Job Accountabilities - II

• Assist the supervisor in the preparation of documentation on various matters such as payroll action.  

• Maintain personnel records to ensure data integrity and confidentiality.

• Respond to HR Service Desk and PA Telephone as per the PA Operations Roster Schedules.  Achieve the agreed KPIs for each process.

Qualifications

• Secondary school (12 years) formal education.

Knowledge and/or Experience - I

• 5 years of relevant experience.

• Very good knowledge of standard computer software.

• Knowledge of some financial and budgetary processes.