Materials Coordinator

Job Context & Major Challenge(s) - I

• Role’s responsibility is to plan, track, monitor and provide materials for a given Shutdown and execute as per approved plan and compile Shutdown material master tracking list.

• Major challenge is (1) to scope shutdown gate deliverables; (2) coordinate with multiple stakeholders with varied requirements; (3) ensure the shutdown material availability as per shutdown timing.  

Key Job Accountabilities - I

• Create new material code as per requirement using Master Data Governance (MDG) and identify material required for shutdown and SAP reservations.
• Assist and perform material technical evaluation of offers related to shutdown scope.
• Coordinate with Materials Requirement Planning (MRP) for material stock transfers, purchase requisition (PR) creation and release. Assist Warehouse for material preservation when required.
• Coordinate with Procurement Section (Shutdown) and Warehouse on shutdown material procurement issues. Keep track of stock, purchase order (PO) status, procurement details during procurement process, generate procurement status reports & notify concerns to respective Shutdown Planning/Shutdown Project team.
• Prepare consolidated material reports for shutdown management, shutdown coordination meeting and GATE progress.

Key Job Accountabilities - II

• Coordinate through periodic meetings with Warehouse, Procurement and Expediting to identify shutdown material procurement issues.

• Perform and coordinate inspection of incoming material with shutdown QA/QC section, End User, if required, to assist Warehouse with the inspection process.

• Coordinate with workshop to execute valve testing, overhauling, any kind of fabrication work and calibration job as per pre-shutdown and post-shutdown schedule.

• Perform and coordinate inspection of released material from warehouse before sending to site for palletising and staging. Perform and arrange material physical verification at warehouse during Shutdown Gate-3 Milestone and follow up for any findings.

• Develop and participate in finalizing Red Zone Material list in coordination with Shutdown Planner, Purchasing, Asset Planner and other concerned parties.

Qualifications

• High National Diploma (HND) in Engineering.

Knowledge and/or Experience - I

• 8 years’ experience in Oil & Gas industry or petrochemical industry.
• Proven ability to work well both independently and within a team environment.
• Knowledge of Material Specifications and International Codes.